Authorship Criteria
In accordance with the ICMJE recommendations, authorship in the AHIT is based on the following criteria:
Manuscript preparation
Manuscript preparation based on the following guidelines substantially reduces the time taken in editorial processing and results in rapid decision making. The manuscript should be submitted electronically as a single word file embedding all the figures and tables in the following format. Manuscripts must be completely double spaced. Pages should be numbered consecutively in the upper right-hand corner of each page, beginning with the title page. Manuscript submissions that do not follow this format correctly may be returned to authors. The manuscript must be typed with "Times New Roman" font, size 14 for the title, 13 for subtitles, and 12 for the text. Manuscripts should be submitted online at http://ahit.ssu.ac.ir
Research manuscript must be including:
The manuscript must be submitted as a Word document. PDF is not accepted. The manuscript should be presented in the following order:
Title page
The title page must contain the following information:
Abstract
abstract: A properly constructed and informative abstract is helpful for the initial editorial review of the submitted manuscript.
Original articles and systematic reviews must include a structured abstract that contains no more than 300 words, and uses the following headings:
Non- systematic reviews must include an unstructured abstract that contains no more than 150 words.
Text
text:(for original articles and systematic reviews. original articles include randomized controlled trials, intervention studies, studies of screening and diagnostic test, outcome studies, and cost-effectiveness analyses ): The main text will consist of:
Acknowledgments
authors can acknowledge the technical help/financial grant of their colleagues/institutes etc.
Conflict of interests
All listed authors must disclose any and all financial and personal relationships with other people or organizations that may inappropriately influence or bias the objectivity of submitted content and/or its acceptance for publication in this journal.
Financial support or sponsorship
information that explains whether and by whom the research was supported.
Protection of Human and Animal Subjects
The related code of ethics for experiments involving human and animals.
Authors' contributions
For each author of a manuscript, please indicate the types of contributions the author has made.
References
References should be the most recent and pertinent literature available. It is essential that they are complete and thoroughly checked.
In the Vancouver Style, citations within the text of the manuscript are identified by Arabic numbers in round brackets.
The entries in the list should be numbered consecutively.
Newburger JW, Takahashi M, Burns JC, et al. The treatment of Kawasaki syndrome with intravenous gamma-globulin. N Engl J Med 1986; 315:341–347. https://doi.org/10.1007/s00421-008-0955-8
Toma H. Takayasu’s arteritis. In: Novick A, Scoble J, Hamilton G, eds. Renal Vascular Disease. Philadelphia: WB Saunders; 1995:47–62
Stryer L. Biochemistry. 2nd ed. San Francisco: WH Freeman; 1981:559–596
Stern I. Hemorrhagic Complications of Anticoagulant Therapy [Ph.D. dissertation]. Evanston, IL: Northwestern University; 1994
Rosenthal S, Chen R, Hadler S. The safety of acellular pertussis vaccine vs whole-cell pertussis vaccine [abstract]. Arch Pediatr Adolesc Med [serial online]. 1996;150:457–460. Available at: http://www.ama-assn.org/sci-pubs/journals/archive/ajdc/vol_150/no_5/abstract/htm. Accessed November 10, 1996
Eisenberg J. Market forces and physician workforce reform: why they may not work. Paper presented at: Annual Meeting of the Association of American Medical Colleges; October 28, 1995; Washington, DC
Figures
Each illustration should have a caption. A caption should comprise a brief title (not on the figure itself) and a description of the illustration. Keep the illustration texts to a minimum but explain all symbols and abbreviations used
Tables
Tables should be consecutively numbered in accordance with their appearance in the text. Tables should be sparing in the use and the data presented in them should not be described elsewhere in the manuscript.
Cover letter
The authors should submit a cover letter and describe the importance of the submitted work and confirm that the manuscript is original and is solely submitted to AHIT and is not currently under consideration or previously published elsewhere. Also, the corresponding author(s) should state any contributor who met the authorship criteria was included in the authors' list.
Short Communications
Short communications are brief reports of research works containing new findings, which are not exceeding 2500 words from introduction through references. Short Communication consists of Abstract, main body including Introduction, Methods, Results, Discussion, Conclusion; Acknowledgement, References, Tables, and Figures (Not more than 3000 words).
Case reports
Case reports are accepted provided they are of exceptional interest for readers. The case report consists of Abstract (unstructured), Introduction, Case Report, Discussion, Acknowledgements, and References. Case reports must not exceed 1,000 words, 15 references, and a reasonable amount of tables and/or figures (Not more than 2500 words).
Letters to the Editor
Letters could be of two types, commenting either on recently published articles or reporting cases, outbreaks, or original research. The former must be received within 2 months of publication of the article to which they refer and should be no longer than 500 words. The latter should contain no more than 1000 words altogether including up to 10 references and 2 figures and/or tables. They should not be divided into sections.
related forms
Selecting a good editor
Editors play a key role on our journals: they put their reputation and name to the journal, they help publishers steer the strategic direction of the journal and they oversee the journal's peer-review process. So one of the biggest responsibilities of a publisher is to invest the time and effort necessary to appoint the right editors.
Before we start the recruitment process for an editor, we think through what we want to achieve: "What is best for the journal, and what is best for the community that journal serves?"
If the journal and its field are expanding, it needs an editor who can manage the growth. If the journal is no longer serving the needs of its community, it requires an editor who can implement and execute change. In both cases, we work to identify somebody who, working with the publisher, is ready and able to help define a vision for the journal and who has the authority within his or her field to execute that vision.
The role of the editor
Peer reviewers may make a recommendation about an article, but it is the editor who has the ultimate responsibility to make a final decision on whether to accept or reject an article for publication in a journal.
An editor does not have to be the leading scientist in the field, though many are, and in every case , he or she will have an impressive academic career. Even more important, a great editor is characterized by excellent communication skills, a clear vision and commitment to the field, the ability to work in a team, and visibility and respect in the community. Great editors are also independent thinkers who are not afraid of making difficult decisions.
Since being an editor calls for a huge breadth of skills, in order to find the right people, the publishers who recruit and support them need to have in-depth knowledge and an extensive network in the field. A publisher will spend a considerable amount of time searching for the right editor, speaking to many people in the field, consulting with the previous editor and editorial board, and doing extensive desk research before making an appointment. At AHIT, we don't routinely advertise positions, although that does happen from time to time.
Editors are the public face of the journal, so it's crucial to have the right editor on each journal. In order to have a mutual understanding of roles, we have an agreement with each editor laying out their responsibilities and ours as publisher.
How publishers and editors work together
After an editor is appointed, a significant part of the publisher's job is then devoted to working closely with him or her. The editor and publisher work in tandem to execute the plan that was set for the journal. The publisher provides the editors with tools and training to assist them in their important role.
Most editors have active and often demanding careers in academia. A small number may be employed full-time on the staff of the publishing house, but most serve the journal on a part-time basis under the terms of an agreement and with the full approval of their employer, usually an academic institution. Although editors are not employed by publishers, we compensate them for their commitment of time and effort in managing the journal (as long as this is permitted by their employer).
Journals — and journal editors — are a reflection of their communities
The needs and wants of any scientific discipline are likely to change over time, and the journal needs to anticipate and adapt to those changing requirements. Sometimes that means changes are required in the editorial and publishing team to reflect new subject orientation or expertise.
In fields undergoing rapid change, change in editors may happen more frequently. While in the past, editors were sometimes appointed for life, we now appoint editors for a fixed term, normally three or five. This duration is closer to the practice of many society journals and allows a wider range of academics, including those earlier on in their career, to take on the editor role, which is an important experience in an academic career. In some cases, the contract may be extended, but as a matter of practice our editors generally do not serve for more than 10 years.
Changing editors
While editors normally serve for a set term, some may step down mid-term for their own understandable personal and professional reasons. When an editor decides to move on, he or she will often help the publisher in succession planning. In other cases, it is the publisher's responsibility to ask an editor to step down in the interests of the journal, sometimes in consultation with members of the journal community. This may happen for a variety of reasons, but it is always difficult. Editors rightly feel great personal responsibility for the journal and have a strong connection to it. But in some cases, they are no longer able to carry out the role, for a wide range of reasons.
Difficult decisions like these are an essential part of the publisher's responsibility for the proper running of a journal and in the best interest of authors. There are many points of decision making like this in the course of managing a journal that is successful in contributing to its community. In each instance, we have found that open and honest discussion and feedback are essential and generally produce a common understanding and outcome that is in the best interest of authors, the journal and the community.
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Overview This policy describes guidelines in the publication process of our journals. Specifically, AHIT adopts and strive to adhere to the following standards and requirements: COPE - Committee on Publication Ethics ICMJE - International Committee of Medical Journal Editors STM - International Association of Scientific, Technical & Medical Publishers WAME – World Association of Medical Editors
Authorship An author is an individual who has significantly contributed to the development of a manuscript. ICMJE recommends that authorship be based on the following four criteria: Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND Drafting the work or revising it critically for important intellectual content; AND Final approval of the version to be published; AND Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
Acknowledgement Individuals who participated in the development of a manuscript but do not qualify as an author should be acknowledged. Organizations that provided support in terms of funding and/or other resources should also be acknowledged.
Changes in authorship Whenever there is a need to make changes in the authorship of a manuscript or a published article, the changes will be implemented according to COPE specification. Only corresponding authors can make request for a change in authorship. Request should be made to the editor using the Changes in Authorship Form.
Further reading ICMJE - Defining the Role of Authors and Contributors COPE – flowcharts on Changes in Authorship
Submission of Manuscript Publication Charge The Applied Health Information Technology (AHIT) is open access. Therefore, no fee or APC charges are charged for processing and/or publishing manuscripts by this journal. Conflict of interest
Further reading COPE - flowcharts on Conflict of Interest ICMJE - Conflicts of Interest STM – International Ethical Principles for Scholarly Publication WAME - Conflict of Interest in Peer-Reviewed Medical Journals
Confidentiality A submitted manuscript is a confidential material. AHIT will not disclose submitted manuscript to anyone except individuals who partake in the processing and preparation of the manuscript for publication (if accepted). These individuals include editorial staff, corresponding authors, potential reviewers, actual reviewers, and editors. However, in suspected cases of misconduct, a manuscript may be revealed to members of AHITs’ ethics committee and institutions/organizations that may require it for the resolution of the misconduct. AHIT shall follow the appropriate COPE flowcharts wherever necessary.
Further reading ICMJE - Responsibilities in the Submission and Peer-Review Process STM - International Ethical Principles for Scholarly Publication
Misconduct Misconduct constitutes violation of this editorial policy, journal policies, publication ethics, or any applicable guidelines/policies specified by COPE, WAME, ICMJE, and STM. Any other activities that threaten/compromise the integrity of the research/publication process are potential misconducts. Suspected cases of misconduct will be investigated according to COPE guidelines
Correction and retraction of articles Corrections may be made to a published article with the authorization of the editor of the journal. Editors will decide the magnitude of the corrections. Minor corrections are made directly to the original article. However, in cases of major corrections, the original article will remain unchanged, while the corrected version will also be published. Both the original and corrected version will be linked to each other. A statement indicating the reason for the major change to the article will also be published. When necessary, retraction of articles will be done according to COPE retraction guidelines
Further reading ICMJE - Scientific Misconduct, Expressions of Concern, and Retraction COPE Guidelines COPE Flowcharts COPE retraction guidelines WAME - Publication Ethics Policies for Medical Journals STM - International Ethical Principles for Scholarly Publication
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